Pay every vendor and crew member before you leave the venue
Cleo Pay collects W-9s automatically, sends ACH payments in 1–2 days, and handles 1099s at year end. Settle every show without the wire transfer headache.
Trusted by Project 91, RVLTN, Vibeapple, Crowdpass, and 40+ event teams
The problem
Post-show payments are a logistical nightmare
Every show ends the same way: a pile of invoices, a spreadsheet, and someone chasing down bank details.
50+ vendors waiting to be paid after every show
DJs, lighting crews, security, bartenders, promoters -- everyone expects payment fast. You're manually tracking who's been paid, copy-pasting bank details, and sending wires one at a time while trying to close the night.
W-9s slip through the cracks with rotating crews
Your crew changes show to show. Collecting and storing W-9s from dozens of rotating contractors is a mess, and if you miss one, you're on the hook come tax season.
You can't close the books until every vendor is settled
Finance can't reconcile the event until every invoice is paid and tracked. With manual wires and spreadsheets, that reconciliation drags on for days after the show ends.
How it works
Cleo Pay handles crew and vendor payments end to end
Three steps. Close every show without the spreadsheet.
Crew and vendors self-onboard in 15 minutes
Send an invite link. They enter their tax info, connect a bank via Plaid, and their W-9 is collected automatically. One-time setup -- ready for every future show.
You approve payments in one click
Vendors submit invoices from their portal. You review and approve from your dashboard. No email threads, no manual bank transfers, no chasing anyone down after the show.
Most impactfulACH hits their account in 1–2 days
Choose standard or fast ACH. Funds settle directly in their bank with full tracking. Your records update automatically, and 1099s are ready at year end.
Features
Built for the speed of live events.
Pay 50+ vendors in minutes
Batch-approve invoices and trigger ACH payments across your entire crew in a few clicks. No wire transfers, no cash, no Venmo.
W-9 & 1099 compliance, automated
W-9s are collected when crew onboards and stored securely. Cleo tracks payments against the $600 IRS threshold and prepares 1099s at year end. File in one click.
Schedule payments in advance
Queue up vendor payments before load-in day. Crew gets an automatic notification that payment is on the way, so no one is chasing you after the event wraps.
Multi-event, multi-venue, one login
Run payments across multiple events and venues from a single dashboard. Each event has its own vendor list and payment history, fully isolated.
We pay over a thousand vendors and contractors a year. Cleo Pay made that manageable. Payments go out fast, compliance is handled, and I’m not chasing down W-9s anymore.
How Rose Gold Presents pays 1,000+ vendors a year without the chaos
Samantha, Finance Manager at New York’s largest event and promotions company, walks through how Cleo Pay handles mass vendor payments, W-9 collection, and 1099 compliance at scale.
Book a Demo. See It in Action.
Most event teams are fully set up within a day.
FAQ
Common questions about paying event vendors
Not legal or tax advice. Consult a CPA for guidance specific to your business.
Ready to Pay Your Entire Crew Before You Leave the Venue?
Join event teams using Cleo Pay to pay vendors fast, stay compliant, and close every show without the spreadsheet.
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