Question 1

How do restaurants and hotels typically pay vendors?

Accepted Answer

Most restaurants and hotels pay vendors through a mix of checks, wire transfers, and manual ACH. This often involves pulling bank details from emails, tracking invoices in spreadsheets, and reconciling payments across multiple systems. Cleo Pay centralizes all vendor payments into a single dashboard with 1-2 day ACH transfers.

Question 2

What is the best way to pay event vendors quickly?

Accepted Answer

ACH bank transfer is the fastest reliable method for paying event vendors. With Cleo Pay, you can approve invoices and send payments that arrive in 1-2 business days via fast ACH. Vendors onboard themselves, so you skip the back-and-forth collecting bank details after every event.

Question 3

Do I need to collect W-9s from my hospitality vendors?

Accepted Answer

Yes. The IRS requires you to collect a W-9 from any vendor you pay $600 or more in a calendar year before issuing a 1099-NEC. This includes caterers, florists, DJs, freelance staff, AV companies, and other independent contractors. Cleo Pay collects W-9 information automatically when vendors onboard.

Question 4

When do hospitality businesses need to file 1099s for vendors?

Accepted Answer

You must file 1099-NEC forms with the IRS and send copies to vendors by January 31 of the following year. Any vendor paid $600 or more in the calendar year needs a 1099. Cleo Pay tracks cumulative payments per vendor and prepares 1099 forms automatically at year end.

Question 5

How can I close out event P&L faster?

Accepted Answer

Event P&L stays open until every vendor is paid and reconciled. Cleo Pay lets you pay all event vendors from one place with full tracking, so you can close out financials within days of the event instead of weeks. Every payment is timestamped and tied to the vendor record.

Question 6

Can I manage vendor payments across multiple venues from one place?

Accepted Answer

Yes. Cleo Pay gives you a single dashboard to manage vendors, approve payments, and track spending across all your venues and properties. You can see which vendors are shared across locations and maintain one W-9 record per vendor regardless of how many venues they serve.

Stop chasing invoices. Pay vendors faster. Close your P&L.

AP is a bottleneck for every hospitality business

Invoices pile up faster than you can track them

W-9 chaos every January

Your P&L is always a step behind

Gerber Group pays entertainment invoices across 4 iconic venues

From invoice to paid vendor to closed P&L

Scan or upload invoices instantly

Review and approve with full context

Pay via ACH and close your P&L

The AP stack built for hospitality operations.

Invoice scanning and tracking

ACH payments, same day or scheduled

Automatic 1099 filing at year end

Real-time P&L visibility

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Common questions about hospitality vendor payments

Do I need to collect W-9s from my hospitality vendors?

How quickly can I pay vendors after an event?

Can I manage vendor payments across multiple venues?

When do I need to file 1099s for my hospitality vendors?

What payment methods does Cleo Pay support?

Is Cleo Pay only for large hospitality groups?

Ready to Stop Managing Vendor Payments Manually?