Hospitality businesses face unique accounts payable challenges:
Multiple vendors and frequent deliveries from food suppliers, beverage distributors, linen services, and more
Numerous contractors from DJs to maintenance services requiring 1099 management
Multi-location complexity for groups managing several venues or properties
High volume of invoices requiring manual processing and filing
Time-sensitive payments to ensure consistent supply of essential items
Limited back-office resources with managers often handling AP alongside other duties
Centralized Invoice Management
• Digital Invoice Capture: Upload invoices directly into the Cleo platform, we will analyze and even convert hand written invoices to digital records
• Smart Classification: Automatically categorize invoices by vendor, location, and expense type
• Quick Search: Find any invoice instantly with powerful search capabilities
• Multi-Location Organization: Manage invoices across all your venues from a single dashboard
Streamlined Payment Workflows
• Customizable Approval Chains: Set up approval workflows that match your organizational structure
• Role-Based Permissions: Give team members exactly the access they need without sharing banking information
• Batch Processing: Approve and pay multiple invoices simultaneously
• Payment Scheduling: Align payments with your cash flow needs
• Real-Time Notifications: Keep everyone informed of pending approvals and completed payments
Secure Vendor Management
Simplify vendor onboarding and maintain compliance
• Self-Service Vendor Portal: Vendors submit their own payment and tax information securely
• Delegated Access: Allow managers to onboard new vendors without accessing sensitive banking systems
• Vendor Information Verification: Automatic validation of tax IDs and payment details
• Vendor Performance Tracking: Monitor on-time deliveries, price changes, and payment history
• Secure Document Storage: Maintain contracts, W-9s, and other vendor documents in one secure location
Comprehensive Tax Compliance
Never worry about 1099 season again
• Automated W-9 Collection: Digitally collect and verify W-9 forms from all eligible vendors
• Payment Tracking: Automatically monitor payments to contractors who exceed 1099 thresholds
• Year-End 1099 Preparation: Generate accurate 1099 forms with a few clicks
• Electronic Filing: Submit 1099s directly to the IRS from the platform
• Audit-Ready Records: Maintain comprehensive payment histories and tax documentation
Cost Reduction
Our system reduces processing costs by 35% compared to manual methods, eliminates late fees by ensuring timely payments, and streamlines audit preparation by keeping records organized and easily searchable.
Time Saving
Save over 15 hours per week on invoice processing and vendor management, cut tax season preparation time by 80%, and benefit from same-day invoice processing instead of the industry average of 8–10 days.
Improved Operations
Build better vendor relationships with consistent, timely payments, gain enhanced financial visibility across all locations, and strengthen internal controls with proper approval workflows.
