Accounts payable features for hospitality teams

Pay vendors by ACH

Pay an approved bill from its row, or select several and pay them together. Choose your linked bank or your Cleo Pay balance for each payment.

• Pay one bill or a whole batch
• Standard ACH, or same-day on Growth and up
• Possible duplicates are flagged before you pay
• Paper checks coming soon

Vendor onboarding and W-9s

Send one link, QR code or email invite. Vendors sign their W-9 and add their bank details themselves, so they are ready to be paid before the first bill.

• W-9 signed inside the onboarding flow
• Vendors add a bank with their bank login or account numbers
• Download every W-9 from Contacts

Invoice capture

Snap a photo or upload a PDF. Cleo reads the vendor, dates and line items and suggests a category, so you review a draft instead of typing a bill.

• Photo or PDF, on the web or on iPhone
• Line items and category suggestions
• Review, approve and pay from the same screen

Approval workflows

Set approval steps by amount and assign each step to a role or a teammate. Bills wait until the right people approve them.

• Steps by amount range
• Approvers by role or by teammate
• Roles and permissions for every teammate

Invoices and payment links

Build itemized invoices with sales tax, email them with your W-9 attached, and share a payment link. Customers pay from their bank as a guest, no account needed.

• A payment link on every invoice
• Take a deposit now and the balance later
• Send reminders one at a time or in bulk

Cleo Pay balance

A balance for your business inside Cleo Pay, with its own account and routing number. Customer payments land here and vendor payments can go out from it. Available to eligible businesses.

• Your own account and routing number
• Add money from your bank and withdraw it
• Funds your team's virtual cards

Virtual cards for your team

Issue virtual Visa cards with spend limits, pause any card in one click, and see every charge by merchant, cardholder and category. Available to eligible businesses.

• A spend limit on every card
• Pause and resume a card anytime
• Charges sorted by category, with CSV export

Budgets

Set budgets by category, vendor, tag or event and see spend against them as bills come in. Bills over budget can wait for an admin's approval.

• Monthly or fixed-total budgets
• Event budgets with a line for each cost
• Admin approval when a bill goes over budget

Cleo Agent

Ask about your bills, vendors and spend in plain language. The agent drafts bills from invoices, categorizes and tags them, and pays only after you approve. In early access.

• Ask what is due, overdue or awaiting approval
• Drafts a bill from an uploaded invoice
• Payments wait for your approval

QuickBooks Online sync

Cleo creates bills, vendors and bill payments in QuickBooks Online and maps your categories to your chart of accounts, so your books match what you paid.

• Bills, vendors and bill payments
• Categories mapped to your chart of accounts
• Custom fields carried into the bill memo

W-9s and 1099-NEC

Vendors sign their W-9 when they join. At year end, 1099-NEC forms are prepared from your payments and e-filed with the IRS.

Shareable onboarding links

One link, QR code or website embed for vendor sign-up. Regenerate it to turn off an old link.

Multiple businesses

One login for every business or location, each with its own vendors, bills and bank accounts.

Contacts

Vendors and customers in one list, with what you have paid each one and what is still open.

Pay Me link

A permanent link where anyone can send your business a payment by bank, no invoice needed.

iPhone app

Scan bills, pay them and send invoices from your phone. Switch between businesses in one login.

Accounts payable

How Cleo Pay runs AP, from the first invoice to the payment and the books.

Accounts receivable

Invoices, payment links and reminders for getting paid by your customers.

Get Paid for vendors

For vendors and contractors who send invoices and get paid by bank.